Inviting a teammate
Add a teammate to your organisation in two clicks. They sign in with their own work email and inherit the role you assign — Recruiter, Admin, or Viewer.
Key takeaways
- Settings → Team → *Invite teammate*. Enter their email + pick a role.
- They get an email; clicking it signs them up with their own one-time-code login.
- Their email must be on the same domain as your organisation.
- Default roles: Owner, Admin, Recruiter, Viewer. You can also create custom roles.
Before you start
RecruitMe is multi-user from day one. Inviting your teammates takes about 30 seconds. This article covers the invitation flow and a brief tour of the default roles.
Sending the invite
Your teammate gets an email with a Join the team button. Clicking it takes them to the sign-in page where they enter their email and receive a one-time code, just like a regular signup. They land in your organisation with the role you assigned.
The four default roles
- Owner — full access including billing and team management. There can be multiple owners; the first signup becomes one automatically.
- Admin — everything except billing and changing other users' roles.
- Recruiter — full operational access: create jobs, manage candidates, send invites, review interviews. Cannot manage team or billing.
- Viewer — read-only access to jobs, candidates, and interview results. Cannot send invites or change decisions.
If none of these fit, create a custom role with granular permissions — see Roles in Settings.
TIP
Bias toward giving people the access they need — Recruiter is usually right for most users. Over-restricting permissions creates friction and leads to people sharing accounts (which is worse for security than giving them their own access).
Managing roles after the fact
On Settings → Team, each row shows the teammate, their email, their role, and a Manage button. You can change roles or remove access from there. Removed users immediately lose access; their existing data (jobs they created, candidates they invited) stays in the organisation.
Switching organisations
If you belong to multiple organisations (unusual but possible — typically for consultants or VAs serving multiple companies), the user menu in the top-right shows an org switcher. Each organisation is fully separate; data does not cross.
Frequently asked questions
Can I invite someone with a personal email?
No — same constraint as signup. Teammates must use a work email on the same domain as your organisation. This keeps multi-tenant isolation clean.
What can a Viewer actually do?
Viewers can read jobs, candidates, and interview results, but cannot send invites, edit jobs, change candidate decisions, or modify team settings. Useful for hiring managers who want to read evaluations without changing anything.
I invited someone but they didn't receive the email.
Check spam first. If the email never arrives, ask them to go to the platform sign-in page and request a one-time code with their own email — if they're on the right domain, they'll be auto-joined to your organisation. You can also re-send the invitation from Settings → Team.
How many teammates can I add?
Depends on your subscription. Trial accounts cap at 3 users. Standard plans typically allow 10. Enterprise is unlimited. Check Settings → Billing for your current limit.